View source for BoT Conference 2015 01 14

= [[ONTOLOG BoardOfTrustees]] Meeting (n.07) - Wed 2015.01.14=

* Session Chair:  '''[[MatthewWest]]'''
* Session Scribe: '''[[MichaelGruninger]]'''
* Topic: '''[[ONTOLOG BoardOfTrustees]]: regular meeting (n.07)'''

= [http://ontolog.cim3.net/cgi-bin/wiki.pl?MeetingsCalls Conference Call] Details =

Date and Time:
* Date: '''Wednesday, 2014-01-14''' 
* Start Time: 9:30am PST / 12:30pm EST / 6:30pm CET / 1730 GMT/UTC 
** ref: [http://www.timeanddate.com/worldclock/fixedtime.html?month=01&day=14&year=2015&hour=9&min=30&sec=0&p1=224 World Clock] 
* Expected Call Duration: ~1.5 hours 

Dial-in: 
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** when prompted enter '''Conference ID: 843758#''' 
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** when prompted enter '''Conference ID: 843758#''' 
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*** Add the contact "join.conference" to your skype contact list first. To participate in the teleconference, make a skype call to "join.conference", then open the dial pad (see platform-specific instructions below) and enter the '''Conference ID: 843758#''' when prompted. 
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'''In-session chat'''-room url: http://webconf.soaphub.org/conf/room/ontolog-bot_20150114 
* instructions: once you got access to the page, click on the "settings" button, and identify yourself (by modifying the Name field from "anonymous" to your real name, like "JaneDoe"). 
* You can indicate that you want to ask a question verbally by clicking on the "hand" button, and wait for the moderator to call on you; or, type and send your question into the chat window at the bottom of the screen. 
* thanks to the soaphub.org folks, one can now use a jabber/xmpp client (e.g. gtalk) to join this chatroom. Just add the room as a buddy - (in our case here) ontolog-bot_20141204@soaphub.org Handy for mobile devices!

= Attendees =
** [[MatthewWest]] (chair)
** [[MichaelGruninger]] (scribe)

* Expecting: 
** [[AmandaVizedom]] 
** [[JohnSowa]] 
** [[User:KennethBaclawski|Ken Baclawski]] 
** [[MikeBennett]]
** [[PeterYim]]
** [[LeoObrst]] 
** [[BarrySmith]] 
** [[EdBarkmeyer]] 
** [[PatHayes]] 
** [[TillMossakowski]] 

* Regrets:
** [[MarkMusen]]

=Agenda=
Chair: [[MatthewWest]]

Scribe: [[MichaelGruniger]]

'''1. Minutes of previous meeting'''

To approve the minutes of the previous meeting.

'''2. Matters arising not dealt with elsewhere'''

'''3. Infrastructure status report'''

3.1 Ontolog/IAOA event calendar ([[MichaelGruninger]])

Progress on setting up the page.

3.2 Uploading previous sessions recordings

[[User:KennethBaclawski|Ken Baclawski]] to report

3.3 Progress on establishing infrastructure

*Do we know where we are going (is it documented)?
*Where are we?
*What is the plan for getting there?

'''4. Future sessions planning'''

4.1 Cognitive computing

Report from [[AmandaVizedom]]

4.2 Ideas for future sessions

'''5. Ontology Summit'''

Report of meeting from 2014-12-11, [[MichaelGruninger]].

http://ontolog-02.cim3.net/wiki/ConferenceCall_2014_12_11

*Where are we?
*Where do we need to get to?
*What is the plan?

'''6. Changes to BoT terms of reference'''

Report from [[MatthewWest]] on how to change Terms of Reference and of adding the use of Robert's Rules of Order when necessary. The change process is:
#These Terms of Reference can be changed at any time by the current Board of Trustees.
#Proposed changes should be publicized to the general membership of the Ontolog Community of Practice, along with an avenue for feedback and discussion, prior to decision by the Board. 

The proposed change has been publicized to the general membership, and there has been no negative response (in fact no response at all). We are therefore free to make a revision. The proposed revision is:

Add under Organization:

"4. It is expected that most meetings will operate on an informal basis. However, there may arise difficult or controversial discussions where this would be inappropriate. Therefore any Trustee present at a meeting may request that any item be discussed following Robert's Rules of Order."

'''7. BoT Membership'''

7.1 Follow up with inactive members

Report from [[LeoObrst]] regarding [[BarrySmith]], [[PatHayes]], [[MarkMusen]]

7.2 Proposals for additional members

We need some more members of the BoT to get the work done. Report from [[MichaelGruninger]].

'''8.  Other business'''

8.1 Communications with the Ontolog Forum

Report from [[MatthewWest]]

*The procedures for the scribe have been updated to include sending a summary to the Ontolog Forum.
*A summary of the last meeting was sent to the Ontolog List.

Report from [[AmandaVizedom]] on fostering a community wide conversation about infrastructure and modes of interaction.

8.2 A concern of the current chair

Our current organizational structure almost guarantees failure.

'''9. Next Meeting'''

=Chat Transcript=
ppy/ONTOLOG-BoT_n07_chat-transcript_20150114b_redacted


------
Chat transcript from room: ontolog-bot_20150114
2015-01-14 GMT-08:00 [PST]
------


[9:29] [[MatthewWest|Matthew West]]: http://ontolog-02.cim3.net/w/index.php?title=Procedures&oldid=15128#hid4B

[9:31] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 1. Minutes of previous meeting     (4C)

To approve the minutes of the previous meeting.     (4D)

2. Matters arising not dealt with elsewhere     (4E)

3. Infrastructure status report     (4F)

3.1 Ontolog/IAOA event calendar (MichaelGruninger)     (4G)

Progress on setting up the page.     (4H)

3.2 Uploading previous sessions recordings     (4I)

[[User:KennethBaclawski|Ken Baclawski]] to report     (4J)

3.3 Progress on establishing infrastructure     (4K)

    Do we know where we are going (is it documented)?     (4L)
    Where are we?     (4M)
    What is the plan for getting there?     (4N)

4. Future sessions planning     (4O)

4.1 Cognitive computing     (4P)

Report from [[AmandaVizedom|Amanda Vizedom]]     (4Q)

4.2 Ideas for future sessions     (4R)

5. Ontology Summit     (4S)

Report of meeting from 2014-12-11, MichaelGruninger.     (4T)

http://ontolog-02.cim3.net/wiki/ConferenceCall_2014_12_11   

    Where are we?     
    Where do we need to get to?     
    What is the plan?    

6. Changes to BoT terms of reference     

Report from [[MatthewWest|Matthew West]] on how to change Terms of Reference and of adding the use of Robert's Rules of Order when necessary. The change process is:   

    These Terms of Reference can be changed at any time by the current Board of Trustees.   
    Proposed changes should be publicized to the general membership of the Ontolog Community of Practice, along with an avenue for feedback and discussion, prior to decision by the Board.     

The proposed change has been publicized to the general membership, and there has been no negative response (in fact no response at all). We are therefore free to make a revision. The proposed revision is:     

Add under Organization:     

"4. It is expected that most meetings will operate on an informal basis. However, there may arise difficult or controversial discussions where this would be inappropriate. Therefore any Trustee present at a meeting may request that any item be discussed following Robert's Rules of Order."   

7. BoT Membership     

7.1 Follow up with inactive members   

Report from [[LeoObrst|Leo Obrst]] regarding [[BarrySmith|Barry Smith]], [[PatHayes|Pat Hayes]], Mark Musen    

7.2 Proposals for additional members     

We need some more members of the BoT to get the work done. Report from MichaelGruninger.     

8. Other business   

8.1 Communications with the Ontolog Forum    

Report from [[MatthewWest|Matthew West]]     

    The procedures for the scribe have been updated to include sending a summary to the Ontolog Forum.    
    A summary of the last meeting was sent to the Ontolog List.   

Report from [[AmandaVizedom|Amanda Vizedom]] on fostering a community wide conversation about infrastructure and modes of interaction.     

8.2 A concern of the current chair   

Our current organizational structure almost guarantees failure.    

9. Next Meeting

[9:34] List of members: [[AmandaVizedom|Amanda Vizedom]], [[MatthewWest|Matthew West]], [[MichaelGruninger|Michael Gr&uuml;ninger]], [[MikeBennett|Mike Bennett]], [[PeterYim|Peter P. Yim]]

[9:34] [[LeoObrst|Leo Obrst]]: Matthew, I emailed the code.

[9:35] [[MatthewWest|Matthew West]]: I found it thanks. We are on Skype.

[9:36] [[MatthewWest|Matthew West]]: http://ontolog-02.cim3.net/wiki/BoT_Conference_2014_12_04

[9:37] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Minutes of previous meeting adopted (Peter Yim, MikeBennett)

[9:38] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 2. Matters arising not dealt with elsewhere -- skip (no additional items)

[9:38] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 3. Infrastructure status report

[9:39] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Ontolog/IAOA event calendar has not been established yet

[9:39] [[MichaelGruninger|Michael Gr&uuml;ninger]]: How was thins managed previously?

[9:40] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Proposed solution: run Google Calendar

[9:40] [[AmandaVizedom|Amanda Vizedom]]: I believe that the general desire/demand has been for something like Google calendar or another published, subscription-ready , standard format calendar.

[9:40] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Who has access to this calendar

[9:41] [[AmandaVizedom|Amanda Vizedom]]: Publicly viewable, but not widely editable.

[9:43] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Decision: the existing Ontolog Forum Google Calendar will be the official calendar

[9:45] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Who will be the person who will manage the calendar (including presentation layer)?

[9:46] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[AmandaVizedom|Amanda Vizedom]] has volunteered to manage the calendar

[9:47] [[AmandaVizedom|Amanda Vizedom]]: I will get it up and running and manage it for now, then document it an its management, then call for a volunteer to take it over.

[9:47] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[MatthewWest|Matthew West]] will update BoT procedures regarding calendar

[9:48] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[MatthewWest|Matthew West]] will send the link to the existing Calendar to Amanda

[9:49] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[PeterYim|Peter P. Yim]] will send access instructions to Amanda

[9:49] [[PeterYim|Peter P. Yim]]: see: http://ontolog-02.cim3.net/w/index.php?title=SandBox&oldid=15075#hid4D

[9:51] [[MikeBennett|Mike Bennett]]: Here's a piece of code that Goggle gives you to include the calendar in a website:

[9:51] [[MikeBennett|Mike Bennett]]: <iframe src="https://www.google.com/calendar/embed?src=cdj1lbkn5g1r7gi1l1ffd2mkec%40group.calendar.google.com&ctz=America/New_York" style="border: 0" width="800" height="600" frameborder="0" scrolling="no"></iframe>

[9:51] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 3.2 Uploading previous sessions recordings

[9:51] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[PeterYim|Peter P. Yim]] and [[User:KennethBaclawski|Ken Baclawski]] are still working on content migration

[9:52] [[MichaelGruninger|Michael Gr&uuml;ninger]]: This item will stay on the agenda (should be accomplished soon)

[9:52] [[MikeBennett|Mike Bennett]]: @Amanda when looking at the calendar, there's an out of date link in the "description".

[9:54] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[PeterYim|Peter P. Yim]]: skins are available so that each group page can have a different look-and-feel, different banner, etc

[9:54] [[AmandaVizedom|Amanda Vizedom]]: @MikeB: noted, thanks.

[9:55] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Proposal: We will use last year's Ontology Summit banner for this year's Summit

[9:55] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Request: Submit an IAOA banner

[9:56] [[AmandaVizedom|Amanda Vizedom]]: I recommend that the Summit Committee members consult with whoever is managing the social media / publicity before making a decision re: banner.

[9:56] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 3.3 Progress on establishing infrastructure     (4K)

[9:56] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[MatthewWest|Matthew West]]: We are muddling through with this development -- there is no documented plan to achieve this

[9:58] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[AmandaVizedom|Amanda Vizedom]] has posted recent accomplishments on infrastructure

[9:58] [[PeterYim|Peter P. Yim]]: ^"accomplishments" - should read: "attempt"

[9:59] [[MichaelGruninger|Michael Gr&uuml;ninger]]: MattewWest: There is no single place where the overall plan is presented

[10:01] [[PeterYim|Peter P. Yim]]: I made a status report earlier - see: http://ontolog.cim3.net/forum/ontolog-trustee/2014-08/msg00010.html

[10:02] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[MatthewWest|Matthew West]]: Should we have a standing document that contains the plan, and which gets updated as progress is achieved

[10:03] [[MichaelGruninger|Michael Gr&uuml;ninger]]: What has changed since Peter's report?

[10:05] [[AmandaVizedom|Amanda Vizedom]]: Suggestion: Create a "CurrentOntologInfrastructure" wiki page. Use Peter's report to start it. Add responsible parties where known. Ask all relevant persons to update whatever they know about. Adjust format for ease of updating and tracking. Add links where appropriate.

[10:07] [[AmandaVizedom|Amanda Vizedom]]: Add: skim emails and BOT minutes since that report for updates.

[10:08] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 4. Future sessions planning

[10:09] [[MichaelGruninger|Michael Gr&uuml;ninger]]: With the Summit now starting, there will be no future session planning until May

[10:11] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Planning should start by sometime in May

[10:11] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 5. Ontology Summit

[10:14] [[MichaelGruninger|Michael Gr&uuml;ninger]]: I will post the chat transcript for the December 11 Ontology Summit session

[10:16] [[AmandaVizedom|Amanda Vizedom]]: Regarding Tracking of high-level Ontolog matters by Board of Trustees: On the ONTOLOG_BoardOfTrustees wiki page, there is a section toward the bottom: 1.7.2 Work-In-Progress (http://ontolog-02.cim3.net/w/index.php?title=ONTOLOG_BoardOfTrustees&oldid=15166#hid1I4).  I've put an item there for the [[FutureOntologInfrastructure|Future Ontolog Infrastructure]] project, with a link to that page. Suggestion: Do the same for CurrentOntologInfrastructure, process documentation, any other major areas of activity.

[10:19] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 6. Changes to BoT terms of reference

[10:19] [[MatthewWest|Matthew West]]: Change in Procedures: http://ontolog-02.cim3.net/w/index.php?title=BoT_Conference_2015_01_14&oldid=15171#hid4Y

[10:20] [[MikeBennett|Mike Bennett]]: http://www.robertsrules.com/

[10:21] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Decision: We adopt Matthew's text (with the link from [[MikeBennett|Mike Bennett]] included)

[10:22] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 7. BoT Membership

[10:24] [[MichaelGruninger|Michael Gr&uuml;ninger]]: We note [[PatHayes|Pat Hayes]] resignation (with a note of thanks)

[10:25] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[LeoObrst|Leo Obrst]]: We need to select new candidates to the BoT

[10:28] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Who are potential new candidates?

[10:31] [[MichaelGruninger|Michael Gr&uuml;ninger]]: ***

[10:33] [[MichaelGruninger|Michael Gr&uuml;ninger]]: ***

[10:33] [[MichaelGruninger|Michael Gr&uuml;ninger]]: ***

[10:34] [[MichaelGruninger|Michael Gr&uuml;ninger]]: ***

[10:35] [[MichaelGruninger|Michael Gr&uuml;ninger]]: *** ?

[10:37] [[AmandaVizedom|Amanda Vizedom]]: ***

[10:37] [[MichaelGruninger|Michael Gr&uuml;ninger]]: These are names we are currently considering, but we are not making any decisions/invitations at this time

[10:37] [[PeterYim|Peter P. Yim]]: @[x:05] I have the page up now - see: http://ontolog-02.cim3.net/wiki/CurrentOntologInfrastructure

[10:38] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 8.1 Communications with the Ontolog Forum

[10:38] [[MichaelGruninger|Michael Gr&uuml;ninger]]: MattewWest posted a summary of the meeting (based on minutes) to Ontolog forum

[10:39] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[AmandaVizedom|Amanda Vizedom]] has just initiated the discussion about infrastructure

[10:39] [[AmandaVizedom|Amanda Vizedom]]: Page Link:http://ontolog-02.cim3.net/wiki/FutureOntologInfrastructure

[10:41] [[PeterYim|Peter P. Yim]]: from [[AmandaVizedom|Amanda Vizedom]]: see also - http://ontolog.cim3.net/forum/ontolog-forum/2015-01/msg00077.html

[10:42] [[AmandaVizedom|Amanda Vizedom]]: Initiating email message: http://ontolog.cim3.net/forum/ontolog-forum/2015-01/msg00077.html

[10:42] [[AmandaVizedom|Amanda Vizedom]]: oops, Peter, you beat me to it.

[10:42] [[MichaelGruninger|Michael Gr&uuml;ninger]]: 8.2 A concern of the current chair

[10:46] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Having a rotating chair is not working -- handover has been difficult

[10:47] [[MichaelGruninger|Michael Gr&uuml;ninger]]: [[MatthewWest|Matthew West]]: Should the chair having an annual term?

[10:47] [[MikeBennett|Mike Bennett]]: Or even 3 monthly, such that there is continuity beyond a given meeting cycle.

[10:48] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Are there other mechanisms for ensuring continuity?

[10:50] [[PeterYim|Peter P. Yim]]: @[x:22] 7. BoT Membership - I would like to point out my thinking process when coming up with the first set of BoT candidates - I did make very clear distinction between people who have "contributed to ONTOLOG" versus people who have "contributed to ONTOLOG hosted- or related- activities (like [[OntologySummit|Ontology Summit]], OOR, IAOA, SOCoP, etc.)" ... we only considered the former in that round

[10:57] [[PeterYim|Peter P. Yim]]: [x:24] we also note MikeDean's passing (with a note of regret, and the fondest memory of his contributions)

[10:58] [[MikeBennett|Mike Bennett]]: POssibly have a 3 month time box with continuous chair, use that continuity to pursue other mechanisms for continue, review in 3 months and continue?

[11:00] [[MichaelGruninger|Michael Gr&uuml;ninger]]: Next meeting: April 22

[11:00] [[PeterYim|Peter P. Yim]]: a Wednesday

[11:01] [[PeterYim|Peter P. Yim]]: -- session ended --

[11:01] List of attendees: [[AmandaVizedom|Amanda Vizedom]], [[LeoObrst|Leo Obrst]], [[MatthewWest|Matthew West]], [[MichaelGruninger|Michael Gr&uuml;ninger]], [[MikeBennett|Mike Bennett]], [[PeterYim|Peter P. Yim]]

[11:02] Sent transcript to: ppy@cim.us

[11:03] [[PeterYim|Peter P. Yim]]: check out the IAOA verbiage regarding Robert's Rules

[11:03] Sent transcript to: ppy@cim.us

------------

=Scribe Minutes=

= Resources =
* [http://ontolog.cim3.net/file/work/ONTOLOG_BoardOfTrustees/BoT_meetings/2015-01-14_Ontolog-BoT_n.07/2015-01-14_09-30-00_join.conference_ONTOLOG_BoT-n07_20150114a_raw.mp3 Raw Audio recording of the meeting] ... [ 1:33:38 ; MP3 ; 16MB ]
* BoT Terms of Reference - http://ontolog-02.cim3.net/wiki/ONTOLOG_BoardOfTrustees#Terms_of_Reference
* Discussion Archives: http://ontolog.cim3.net/forum/ontolog-trustee/ ''(BoT members only)''
* Shared-file workspace: http://ontolog.cim3.net/file/work/ONTOLOG_BoardOfTrustees/BoT_meetings/2015-01-14_Ontolog-BoT_n.07/

= Past Meetings =
* 2014_12_04 - Thursday: ONTOLOG_BoardOfTrustees meeting n.06 -  Chair: Leo Obrst - ref details at: [[BoT_Conference_2014_12_04]]
* 2014_09_11 - Thursday: ONTOLOG_BoardOfTrustees meeting n.05 -  Chair: [[AmandaVizedom|Amanda Vizedom]] - ref. details at: [[BoT_Conference_2014_09_11]]
* 2014_08_07 - Thursday: ONTOLOG_BoardOfTrustees meeting n.04 -  Chair: [[MichaelGruninger|Michael Gr&uuml;ninger]] - ref. details at: [[BoT_Conference_2014_08_07]]
* 2014_07_10 - Thursday: ONTOLOG_BoardOfTrustees meeting n.03 - Chair: [[MikeBennett|Mike Bennett]] - ref. details at: [[BoT_Conference_2014_07_10]]
* 2014_06_26 - Thursday: "ONTOLOG Going Forward" - the new ONTOLOG Board of Trustees meets the Community ("The BoT Debut Session") - ref. details at: [[ConferenceCall_2014_06_26]]
* 2014_06_19 - Thursday: ONTOLOG_BoardOfTrustees meeting n.02 - Chair: [[User:KennethBaclawski|Ken Baclawski]] - ref. details at: [[BoT_Conference_2014_06_19]]
* 2014_05_22 - Thursday: Inaugural meeting of the newly formed [[ONTOLOG_BoardOfTrustees]] 
* 2014_05_08 - Friday: The "Future of ONTOLOG" Brainstorm Session

''For the record ...''